INTERACTIVE DEMO · FICTIONAL DATA · AUTOMATIC RESET EVERY 2 HOURS
✦ A little Christmas magic, beautifully remembered ✦
✦ THE SANTA MARC EXPERIENCE ✦

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Client contact information is maintained in the Client Directory. Call status and visit notes belong to each year's event.

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Add or edit a client

Payment Tracking

Check Paid and enter the date the money was actually received. Uncheck Paid to mark the event unpaid and clear its payment date. Expected pay date is separate.

Total Fee is calculated and stored as Hours × Rate. Existing fixed-fee gigs should be reviewed before resaving.

Cancellation Refund

Complete this section when the gig is cancelled. The original payment record is preserved.

If a refund is owed but not yet paid, leave “Refund has been issued” unchecked. Date refunded becomes required only when the refund is issued.

Client Call — This Year's Event

Leave blank if not yet called. A call for a previous year's gig does not mark this year's event as contacted.

Cancellation Agreement

For cancelled gigs, upload the signed cancellation agreement separately from the original booking contract. The gig and its payment history are retained.

Current cancellation agreement: Cancellation-Agreement.pdf
View Cancellation Download Cancellation

Travel Documents

Flight, hotel, and other travel confirmations. Paid invoices can be added directly to Accounting & Receipts with the receipt attached.

Manage Travel Documents & Paid Invoices

Signed Contract

Optional for both new and existing bookings. Signed contracts are accessible only to signed-in administrators.

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